Executive Assistant

Help us keep things running smoothly. Create order. Make an impact.

Are you highly organised, detail-oriented, and passionate about making things run like clockwork? Do you take ownership of your work, anticipate needs before they arise, and thrive in an environment where precision and efficiency matter?

If you love bringing structure to complex operations and enjoy supporting a busy female Business Owner by taking tasks off their plate rather than adding to them, this role is for you.

About Us
We are a growing consulting and training business dedicated to helping organisations develop strong leadership, communication, and team performance. Our work is impactful, influential, and people-focused. To continue delivering exceptional results for our clients, we need an Executive Assistant who ensures everything behind the scenes is running smoothly, efficiently, and with excellence.

The Role
This is a proactive position where you won’t need to wait to be told what to do. You will be the operational backbone of the Business Owner’s office—keeping everything organised, on track, and optimised for success. Your ability to adjust the plans, manage projects independently, and create systems that improve efficiency will be key to your success in this role.

What You’ll Be Doing

  • Keeping Things Running Smoothly

  • Creating Order from Chaos

  • Handling Client & Team Coordination

  • Taking Ownership of Projects

  • Ensuring Operational Excellence

What You Bring

  • You’re a natural organiser who finds satisfaction in creating structure and improving processes.

  • You work well inside our structures and independently tweak and build systems confidently—without needing close supervision.

  • You thrive on precision and efficiency, ensuring nothing falls through the cracks.

  • You have a strong service mindset and love making things easier for others.

  • You can juggle multiple priorities, manage competing demands, and still get things done with excellence.

  • You’re resourceful, adaptable, and always looking for ways to improve how things are done.

  • You are confident in learning new technologies and systems to enhance the efficiency and effectiveness of business operations.

  • You are a self-aware, self-managing individual with good emotional intelligence and a growth mindset.

Skills & Experience

  • Excellent written and verbal communication skills.

  • Strong problem-solving skills and a proactive approach to challenges.

Helpful but not a requirement

  • Experience in an Executive Assistant, Operations, or similar role

  • Strong proficiency with digital tools, including CRM systems, Microsoft Office, and Google Workspace.

  • Experience coordinating events or managing projects, and supporting senior leadership.

Why Join Us?

  • Be a key player in a growing, purpose-driven business where your contributions truly matter.

  • Work in a role where you have ownership, autonomy, and the ability to make a tangible impact.

  • Have the satisfaction of knowing your standard of excellence is appreciated and important to the success of the business.

  • This is a contract role and therefore work arrangements are flexible (see role details below).

ROLE DETAILS

  • Location: Dunedin and surrounds - you can work wherever you like so long as you can be available for weekly meetings with the business owner in Dunedin.

  • Start Date: Immediate Start - we are looking to have this role filled and training begin before the end of February with a 12 month contract to begin with and the option to extend for the right person.

  • How to Apply: Send your CV and a cover letter detailing why you’d be a great fit to admin@kakapoconsulting.co.nz

  • Applications Close: Sunday 16 February.

  • Role Type: Contract (12 months initially)

If this is your first contract role, we will support you with the basics to get started. You may also find this link helpful: Employment NZ - Contractor vs Employee

Pay Expectations

  • Starting at $40 per hour (dependent on successful applicant’s experience and skills) with the opportunity for incentives.

How to Apply
If you’re excited by the idea of creating structure, driving efficiency, and ensuring everything runs like a well-oiled machine, we’d love to hear from you! If you like the sound of our business and this role but you’re not sure you have all the necessary skills and experience, don’t self-select out of this opportunity! Be brave – we would love to receive your application!